Gluten allergies: We are happy to accommodate gluten-free requests; however, our kitchen is not a gluten-free environment.
While we take precautions to minimize cross-contact, we cannot guarantee that any meal will be 100% gluten-free.
MEET THE TEAM
You’ve been looking forward to this day for years and you’ll look back on it for many more. The Madison Concourse Hotel and Governor’s Club has a long-standing reputation as the premier location for wedding receptions in Madison, and we’re thrilled you’re considering us for the setting of such a special day for you and your partner.
Your wedding reception will include personalized service from a Madison Concourse Hotel Wedding Coordinator.
We will facilitate the tasting and planning appointments, and we are also onsite the day of the wedding - to place assembled centerpieces, place cards, and favors, and ensure vendors are set and timelines are followed, so you can focus solely on enjoying your wedding day!
Whether an intimate gathering with close friends and family, or an extravagant celebration with an over-the-top guest list, our venue is the perfect setting for your special day. Work with our expert wedding team to craft the style, layout, and cuisine of your dreams - no matter where you are in the planning process. With an attentive and knowledgeable wedding coordinator by your side, and so much included with your room rental, you can relax about the to-dos and focus on your I-dos.
CONGRATULATIONS ON YOUR ENGAGEMENT!
Isthmus, Monona and Mendota packages include the following items and services:
•Dinner tables with white floor-length tablecloths and white napkins
•Votive candles for all dinner tables
•Choice of head table with a wireless microphone
•White skirted place card table, gift table, cake/dessert table and choice of guestbook display
•Cocktail tables with white linen and votive candles near bar
•Dance floor and DJ or band area
•Professional staff to cut and serve your wedding cake/dessert
•Champagne toast for guests
•Wedding party “getting-ready” room, located near the reception room
•One Governor’s Club guest room for the bride and groom on the wedding night with a noon check in (some restrictions may apply)
•A dedicated number of guest rooms at a discounted rate for out-of-town guests along with a $25 gift card for every ten guest room nights booked
•Complimentary tasting for up to three entrées
•Complimentary room rental for rehearsal dinner
•Complimentary room rental for a gift opening or send off breakfast
Visit our Facebook, Instagram and Pinterest pages to browse photos for décor and color inspiration!
REHEARSAL PACKAGE
$79++ per guest
Prices will be confirmed 60 days prior to your function.
HOSTED BAR
Two-and-a-half hour timespan. Minimum of 30 guests.
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Bottled Beer House Wines, with table service if timespan includes dinner Concourse and Top Shelf Cocktails Non-Alcoholic Beverages Champagne Toast |
HORS D' OEUVRES
Choose two. Butler passing available for a one-time $75 fee.
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PIECED Vegetable Spring Rolls Swedish Meatballs Goat Cheese Crostini Mini Beef Wellingtons Chicken Empanadas |
DISPLAYS Gourmet Cheese Tray Fresh Garden Vegetables Sliced Fresh Fruit |
DINNER
Dinner includes freshly-baked rolls, and coffee and tea service.
SALAD
Choose one.
TRADITIONAL CAESAR
Romaine Hearts, Shaved Parmesan, Croutons, Caesar Dressing
YOUNG MIXED GREENS
Grape Tomatoes, Shredded Carrots, Balsamic Herb Vinaigrette and Ranch Dressing
HERITAGE MIXED GREENS
Dried Cranberries, Toasted Walnuts, Creamy Goat Cheese, Orange-Cardamom Vinaigrette
ENTRÉES
Choose two as options for your guests. Meals to accommodate dietary restrictions are chef’s choice and provided at no additional selection cost.
Dinner includes garden green salad, freshly-baked rolls, and coffee and tea service.
MUSHROOM RAVIOLI
Roasted Tomatoes, Caramelized Onions, Madeira Cream Sauce
PAN-SEARED CHICKEN
Braised Leeks & Mushrooms, Tarragon, Steamed Long Grain Rice
SEARED ATLANTIC SALMON
Orzo Pasta, Zucchini, Kalamata Olive, Tomato
SOY GLAZED ROASTED PORK LOIN
Five-Spiced Cauliflower Fried “Rice,” Snap Peas, Chinese Cabbage, Carrots, Peppers, Sesame Ginger Sauce
GRILLED ANGUS SIRLOIN
Roasted Garlic & Scallion Mashed Potatoes, Broccolini, Sauce Au Poivre
SAVORY SNACKS
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KETTLE CHIPS WITH ONION DIP $6 per guest HOUSE-MADE TORTILLA CHIPS WITH GUACAMOLE & SALSA $8 per guest POPCORN $20 per pound (10 servings) CHEESE OR CARAMEL POPCORN $22 per pound (10-15 servings) COCKTAIL SANDWICHES 1/2 Ham & Swiss and 1/2 Turkey & Cheddar Cocktail Sandwiches, Assorted Condiments $60 per dozen |
LITTLE DIPPER Kettle Chips, Celery Sticks, Carrots French Onion and Garden Vegetable Dips $9 per guest CHEX™-MIX $20 per pound (15 servings) GARDETTOS $18 per pound (15 servings) COUNTRY STYLE TRAIL MIX Nuts, Raisins, and M&Ms™ $22 per pound (15 servings) |
SWEET TREATS
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SELECTION OF HOUSE-BAKED COOKIES $40 per dozen HOUSE-BAKED BROWNIES AND BLONDIES $48 per dozen ICE CREAM NOVELTIES AND FROZEN FRUIT BARS $60 per dozen |
CHOCOLATE DIPPED STRAWBERRIES $48 per dozen SEASONAL FRESH WHOLE FRUIT $3 each SEASONAL PETITE DESSERTS $48 per dozen |
BEVERAGES
Starbucks Coffee Packs available with Send-Off Breakfast Information
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ISTHMUS BLEND, LOCAL ROAST, REGULAR AND DECAFFINATED COFFEE with Sweeteners and Creamers $42 per gallon HOT TEA Selection of Tea with Honey and Lemon $42 per gallon AQUAFINA BOTTLED WATER $3 each (billed on consumption) ASSORTED SPARKLING WATER $3.50 each (billed on consumption) |
ASSORTED PEPSI SOFT DRINKS $3.50 each (billed on consumption) LEMONADE, FRESHLY BREWED ICED TEA, OR ARNOLD PALMER (Equal Amounts of Both) $29 per gallon HOUSE-INFUSED PURIFIED WATER Cucumber Mint or Citrus $20 per gallon ORANGE, CRANBERRY, APPLE, or TOMATO JUICE $30 per gallon CHAMPAGNE $26 per bottle TITO’S VODKA (750ml) $60 BLOODY MARY MIX with Garnishes Pickled Vegetables and Celery $40 per gallon |
Isthmus Package
$79++ per guest
Prices will be confirmed 60 days prior to your function. Hotel will cut and serve your wedding cake.
DÉCOREnhanced Lighting, 10 Color Mix Dance Floor Wireless Microphone |
HOSTED BARFour hour timespan. Bottled Beer House Wines Non-Alcoholic Beverages Champagne Toast |
HORS D’ OEUVRES
Choose two. Butler passing available for a one-time $75 fee. One piece per person.
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PIECED Vegetable Spring Rolls Goat Cheese Crostini Mini Beef Wellingtons Swedish Meatballs Chicken Empanadas |
DISPLAYS Fresh Garden Vegetables Gourmet Cheese Tray Fresh Fruit |
ENTRÉES
Choose two as options for your guests. Meals to accommodate dietary restrictions are chef’s choice and provided at no additional selection cost.
Dinner includes garden green salad, freshly baked rolls, and coffee and tea service.
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SEARED HERB CHICKEN Roasted Fingerling Potatoes, Baby Carrots, Buttered Asparagus, Madeira Sauce SOY GLAZED ROASTED PORK LOIN Five-Spiced Cauliflower Fried “Rice,” Snap Peas Chinese Cabbage, Carrots, Peppers, Sesame Ginger Sauce OVEN-ROASTED TILAPIA Citrus Couscous, Green Beans, Roasted Tomatoes, Hazelnut Sage Pistou ROASTED SALMON Roasted Garlic Marble Potatoes, Zucchini, Parmesan-Caper Salsa Verde |
MUSHROOM RAVIOLI Sautéed Vegetables, Tomato Basil Sauce, Parmesan Cheese
BLACK ANGUS TOP SIRLOIN Au Gratin Potatoes, Parmesan Creamed Spinach, Forest Mushrooms
CHILDREN’S MEAL ($15 per child) Chicken Tenders, Mac n’ Cheese, Carrot and Celery Sticks with Ranch Dressing |
Monona Package
$89++ per guest
Prices will be confirmed 60 days prior to your function. Hotel will cut and serve your wedding cake.
DÉCOREnhanced Lighting, 10 Color Mix Dance Floor Wireless Microphone |
HOSTED BARFour-hour timespan. Bottled Beer House Wines House wines with table service if time span includes dinner Concourse Cocktails Non-Alcoholic Beverages Champagne Toast with Dinner |
HORS D’ OEUVRES
Choose three. Butler passing available for a one-time $75 fee. One piece per person.
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PIECED Vegetable Spring Rolls Goat Cheese Crostini Mini Beef Wellingtons Swedish Meatballs Chicken Empanadas |
DISPLAYS Fresh Garden Vegetables Gourmet Cheese Fresh Fruit |
ENTRÉES
Choose two as options for your guests.
Meals to accommodate dietary restrictions are chef’s choice and provided at no additional selection cost.
Dinner includes garden green salad, freshly baked rolls, and coffee and tea service.
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SEARED HERB CHICKEN Roasted Fingerling Potatoes, Baby Carrots, Buttered Asparagus, Madeira Sauce
SOY GLAZED ROASTED PORK LOIN Five-Spiced Cauliflower Fried “Rice,” Snap Peas Chinese Cabbage, Carrots, Peppers, Sesame Ginger Sauce
OVEN-ROASTED TILAPIA Citrus Couscous, Green Beans, Roasted Tomatoes, Hazelnut Sage Pistou
ROASTED SALMON Roasted Garlic Marble Potatoes, Zucchini, Parmesan-Caper Salsa Verde |
MUSHROOM RAVIOLI Sautéed Vegetables, Tomato Basil Sauce, Parmesan Cheese
BLACK ANGUS TOP SIRLOIN Au Gratin Potatoes, Parmesan Creamed Spinach, Forest Mushrooms
CHILDREN’S MEAL ($15 per child) Chicken Tenders, Mac n’ Cheese, Carrot and Celery Sticks
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Mendota Package
$112++ per guest
Prices will be confirmed 60 days prior to your function. Hotel will cut and serve your wedding cake.
DÉCOREnhanced Lighting, 10 Color Mix Dance Floor Two Wireless Microphones |
HOSTED BARFour hour timespan. Bottled Beer House Wines House wines with table service if timespan includes dinner Concourse Cocktails Non-Alcoholic Beverages Champagne Toast with Dinner |
HORS D’ OEUVRES
Choose three. Butler passing available for a one-time $75 fee. One piece per person.
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PIECED Vegetable Spring Rolls Artichoke Flatbreads Ahi Tuna Tartar Mediterranean Bruschetta Goat Cheese Crostini Mini Beef Wellingtons Swedish Meatballs Chicken Empanadas Walnut Mushroom Tartlets Bacon-Wrapped Scallops Prawn Ceviche |
DISPLAYS Fresh Garden Vegetables Gourmet Cheese Fresh Fruit |
SALADS
Choose One.
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YOUNG MIXED GREENS Cucumber, Grape Tomatoes, Shredded Carrots, Balsamic Herb Vinaigrette, Ranch Dressing
TRADITIONAL CAESAR Romaine Hearts, Shaved Parmesan, Croutons, Caesar Dressing |
BABY SPINACH Chopped Egg, Bacon Lardons, Toasted Walnuts, Red Onion, Sherry Vinaigrette
HERITAGE MIXED GREENS Dried Cranberries, Toasted Walnuts, Creamy Goat Cheese Orange-Cardamom Vinaigrette |
ENTRÉES
Choose two as options for your guests.
Meals to accommodate dietary restrictions are chef’s choice and provided at no additional selection cost.
Dinner includes garden green salad, freshly baked rolls, and coffee and tea service.
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MUSHROOM RAVIOLI Sautéed Vegetables, Tomato Basil Sauce, Parmesan Cheese
SEARED HERB CHICKEN BREAST Roasted Fingerling Potatoes, Baby Carrots, Buttered Asparagus, Madeira Sauce
OVEN-ROASTED PESTO CHICKEN Linguini Pasta, Cippolini, Zucchini and Pepper Caponata, Basil Pistou
SOY GLAZED ROASTED PORK LOIN Five-Spiced Cauliflower Fried “Rice,” Snap Peas Chinese Cabbage, Carrots, Peppers, Sesame Ginger Sauce
PAN-SEARED SALMON Olive Oil Mashed Potatoes, Baby Carrots and Kalamata Olives, Caper and Sun-Dried Tomato Vinaigrette |
BASIL-CRUSTED SWORDFISH Spaghetti Squash, Roasted Peppers and Onions, Romesco Verde
GRILLED ANGUS NEW YORK STRIP Horseradish Potatoes, Haricots Verts, Red Wine Reduction
BLACK ANGUS TOP SIRLOIN Au Gratin Potatoes, Parmesan Creamed Spinach, Forest Mushrooms
BRAISED SHORT RIBS Parmesan Chive Gnocchi, Balsamic-Glazed Root Vegetables
CHILDREN’S MEAL ($15 per child) Chicken Tenders, Mac n’ Cheese, Carrot and Celery Sticks with Ranch Dressing |
LATE NIGHT SNACKS
Choose One.
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Nacho Bar Mac and Cheese Pizzas from Ian’s (10 pizzas) |
Breakfast Sandwiches Hot Pretzels Cocktail Sandwiches |
Standard Offerings
CONCOURSE BRANDS
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Dewar’s |
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Line 39 Chardonnay Canyon Road Moscato Wycliff Brut Sparkling Fre Sparkling Brut NA St. Julian Sparkling Grape NA |
DOMESTIC BOTTLE BEER
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Miller Lite |
CRAFT BOTTLE BEER
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Fantasy Factory IPA
SELTZER White Claw |
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Johnny Walker Black Wycliff
Glenlivet |
DRINKS
CASH BAR
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Drinks purchased by your guests are inclusive of sales tax
SPONSORED BAR Drinks purchased by host are subject to service charge and sales tax
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PACKAGE BAR
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A package bar is a per person price for sponsored beverages over a contracted time period. For dinners requiring a guarantee, the number guaranteed for dinner (less any children guaranteed)
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BARREL BEER
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More brands are available, ask your catering manager for details. All barrels ordered are paid in full. No refunds on unused barrels. Subject to service charge and sales tax. DOMESTIC
CRAFT
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WHITE WINE
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More varietals are available, ask your catering manager for details
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RED WINE
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More varietals are available, ask your catering manager for details
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Late Night Snacks
Available after 8:30 PM.
MADISON’S FAMOUS IAN’S PIZZAS
$29 each, pizzas are 16” and cut into 12 slices. Minimum of 10 pizzas required to order.
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CLASSIC CHEESE
CLASSIC SAUSAGE
CLASSIC PEPPERONI
MAC N’ CHEESE |
CLASSIC SAUSAGE
CLASSIC PEPPERONI
MAC N’ CHEESE
SMOKEY THE BANDIT BBQ Chicken, Bacon, Cheddar and Ranch on a BBQ Base
TRI-VEGGIE Roasted Red Peppers, Tomatoes, Spinach on a Marinara Base |
MIDNIGHT MUNCHIES
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NACHO BAR Queso Dip, Tomatoes, Red Onions, Tortilla Chips Salsa, Sour Cream, Guacamole $8 per guest
WARM PRETZELS WITH MUSTARD $38 per dozen
MAC AND CHEESE Aged Cheddar Cheese Sauce, Bacon, Chilis Garlic Bread Crumbs, Shredded Cheese Hot Sauce, Scallions $12 per guest |
SMORGASBORD Ham and Cheddar Cocktail Sandwiches Turkey and Swiss Cocktail Sandwiches Assorted Condiments Hot Jumbo Soft Pretzels with Mustard Buttered, Cheese And Caramel Popcorn $18 per guest |
BREAKFAST
BREAKFAST BURRITOS WITH SALSA, GREEN CHILIS, SOUR CREAM
$60 per dozen
EGG SANDWICH - ENGLISH MUFFIN, AMERICAN CHEESE, FRIED EGG, BACON
$60 per dozen
Send-Off Breakfast
Breakfasts include freshly-brewed coffee, hot tea, orange juice, cranberry juice and 2% milk. Buffets are for a one hour service.
BUFFETSAN EGG-CELLENT START Freshly Baked Pastries from our Bakery with Sweet Butter and Assorted Preserves Display of Sliced Fresh Seasonal Melons, Fruits, and Berries Flavored Greek Yogurts and Granola Farm Fresh Scrambled Eggs, Breakfast Potatoes Hickory Bacon or Chicken Sausage Links $28 per guest | minimum of 25 guests Add cheese, diced ham, mushrooms, and roasted peppers and onions: $4 per guest .
CONTINENTAL Freshly Baked Breakfast Breads and Pastries from our Bakery with Sweet Butter and Assorted Preserves Display of Sliced Fresh Seasonal Melons, Fruits and Berries Favored Greek Yogurts and Granola $17 per guest | minimum of 15 guests.
BEVERAGESORANGE, CRANBERRY, APPLE, or TOMATO JUICE $30 per gallon
CHAMPAGNE $26 per bottle
TITO’S VODKA (750ml) $60
BLOODY MARY MIX with Garnishes Pickled Vegetables and Celery $40 per gallon |
BUFFET ENHANCEMENTSMinimum of 12 orders, per-guest items much match guarantee.
HICKORY BACON or CHICKEN SAUSAGE LINKS $7 per guest
FRARM FRESH SCRAMBLED EGGS $5 per guest Add cheese, diced ham, mushrooms and roasted peppers and onions for $4 per guest
OVEN ROASTED BREAKFAST POTATOES and HERBS $4 per guest
OATMEAL Brown Sugar, Raisins, Cream $4 per guest
MALTED WAFFLES or FRENCH TOAST Butter, Warm Syrup $5 per guest
BREAKFAST BURRITOS Salsa, Green Chilis, Sour Cream $60 per dozen
EGG SANDWICHES English Muffin, American Cheese, Fried Egg, Bacon $60 per dozen |
Starbucks Coffee Pack: Tier 1
Grande-sized, $12 per person. 50 people minimum. 1.5-2 hours maximum.
Service time is 6am-7pm Monday through Sunday. Inquire about minimum and maximum adjustments.
Choose 3:
Vanilla sweet cream Cold Brew (pre-mixed)
Hot coffee
Iced coffee
Green Tea (will have lemonade included, can make with or without)
Black Tea (will have lemonade included, can make with or without)
Passion Tea (will have lemonade included, can make with or without)
Choose 2: Non-dairy options
- Oat
- Coconut
- Almond
- Soy
- Non-dairy vanilla creamer
Choose 4: Syrups
- Vanilla
- Caramel
- Hazelnut
- Classic
- Cinnamon dolce
- Brown sugar
- Peppermint
- Sugar free vanilla
Automatically included:
- Half and half
- Sugars
- Lemonade
Starbucks Coffee Pack: Tier 2
Grande-sized, $16 per person. 50 people minimum. 1.5-2 hours maximum.
Service time is 6am-7pm Monday through Sunday. Inquire about minimum and maximum adjustments.
Choose 4:
Vanilla sweet cream Cold Brew (pre-mixed)
Hot coffee
Iced coffee
Cold Brew
Green Tea (will have lemonade included, can make with or without)
Black Tea (will have lemonade included, can make with or without)
Passion Tea (will have lemonade included, can make with or without)
Iced Chai (will include two dairy milks of choice)
Refreshers -
Choose 1 flavor; Choose either to be made with lemonade or water (pre-mixed, fruit not included)
Strawberry
Mango Dragon Fruit
Seasonal refresher
Choose 2: Non-dairy options
- Oat
- Coconut
- Almond
- Soy
- Non dairy vanilla creamer
Choose 4: Syrups
- Vanilla
- Caramel
- Hazelnut
- Classic
- Cinnamon dolce
- Brown sugar
- Peppermint
- Sugar free vanilla
- Mocha
- White mocha
Automatically included:
- Half and half
- Sugars
- Lemonade
Wedding Reception Info
BOOKING INFORMATION
A credit card will be required to charge a $2,000 deposit with the signed contract. This deposit is non-refundable upon cancellation but is refunded at the conclusion of the event unless the final bill exceeds the estimated prepayment.
FOOD, AND BEVERAGE MINIMUMS
The food and beverage minimum expense of your reception will be determined by the ballroom reserved and the number of estimated attendees for your event. The amount determined will be your financial requirement regardless of the event attendance.
OTHER ITEMS
•All cakes brought in from an outside vendor will be required to have a valid baker’s license.
•The complimentary wedding tasting includes: a selection of wine and choice of three entrees and three salads.
•Menu selections and prices for food and beverage service will be confirmed 6 months prior to the function.
•Special Menu price for your vendors ie., photographer, dj and photo booth attendant.
•A discounted block of guest rooms will be reserved based on availability. Contact the Sales and Catering office at 608-257-9670 or email [email protected] to check availability and rates for a guest room block. Discounted rates may be available for off-season dates. The rate increases $10 with each additional occupant. Guest rooms that are not reserved will be released 4 weeks prior to the wedding. Parking charges are based on the prevailing rate at the time of function.
•We will distribute gift bags to guests upon check-in for $1 each. Please label all bags with guest names. Taxes, Payment Policy and Additional Charges.
•Payment in full is due by credit card 72 hours prior to your function, 7 days prior if paid by check. Your total bill is estimated using your dinner guarantee. Remaining funds, including the deposit, are returned as soon as possible after the function.
•All food and beverage orders are subject to applicable service charges and taxes in effect at the time of the function. The current service charge is 20%. The current sales tax is 5.5%.
•Cash bars are not included in the food and beverage minimum.
General Information
FOOD SERVICE
No food or beverage of any kind is permitted in banquet or meeting rooms unless provided by the hotel. No food or beverage items, which remain uneaten after the event, may be removed from the hotel by the customer or attendees.
Gluten allergies: We are happy to accommodate gluten-free requests; however, our kitchen is not a gluten-free environment. While we take precautions to minimize cross-tact, we cannot guarantee that any meal will be 100% gluten-free.
MENU PRICES
The hotel will confirm the food and beverage prices 60 days prior to the event. Menu selections must be received by the hotel’s catering department at least 14 days prior to the event.
MULTIPLE ENTRÉES
If multiple entrées are selected, there will be an additional $100 labor charge for two entrées and $150 for three entrées. Multiple entrée selections are not permitted for groups under 20.
LABOR CHARGE
There will be an additional $75 fee for butler-passed items.
FINAL GUARANTEE
The final guarantee of attendance must be submitted to the catering department by 11:00am three business days prior to the event.
BANQUET BAR
Each banquet bar ordered must generate at least $200 in sales per bartender or a $100 per bartender service charge will be assessed. Barreled beer is not included in the $200 minimum.
SERVICE CHARGES AND TAXES
All food and beverage items are subject to service charge and tax. The current service charge is 23%. State and local sales tax will then be added to the total amount. The current tax rate is 5.5%.
AUDIO VISUAL EQUIPMENT
Audio visual equipment must be contracted through the hotel’s catering department. Audio visual is not permitted in banquet or meeting rooms unless provided by the hotel, with the exception of personal laptops.
ROOM ASSIGNMENTS
All room assignments are subject to change, especially in the case of fluctuating attendance figures. Any extraordinary room set up changes, within 72 hours prior to event, may be assessed a set-up fee of $100.
DECORATING POLICIES
The hotel does not permit affixing of anything to the walls, floor or ceilings of rooms with staples, tape, glue or nails. No glitter, confetti or open flame candles will be allowed. All guest rooms and meeting/function rooms must be in the same condition that they were prior to the event.
STORAGE/TEAR DOWN POLICIES
All displays, materials, signs, banners and decorations must be removed within one hour of the function end time. The hotel will dispose of any item left in the function room.
PACKAGE SHIPPING AND HANDLING
The hotel will accept packages up to three business days prior to the event. The first 10 boxes will not be assessed a handling fee. Each box after 10 will be charged a $1 per box handling fee. Oversized boxes or boxes weighing more than 50 lbs. may be subject to an additional fee.
PARKING
Parking is based on availability in our underground parking ramp; prevailing rates apply. Our parking ramp has a 6' clearance.