The Madison Concourse Hotel is the largest convention hotel in Madison, Wisconsin, with 27,000 square feet of flexible meeting space across 28 meeting rooms and 6 hospitality parlors. Our 10,201 square foot Grand Ballroom hosts up to 1,500 guests theater style, 1,000 for a banquet, or 700 classroom style. The Capitol Ballroom holds up to 400, the Madison and Wisconsin Ballrooms up to 320 and 280, and a full range of meeting rooms and parlors scale down to the smallest strategy session. Complete floor plans and capacity charts are available on our Floor Plans & Capacity page.

The fastest way is our Request for Proposal form. Tell us your event type, dates (and whether they’re flexible), estimated attendance, and guest room needs. Our Meetings & Events team will follow up with a tailored proposal. If you prefer to email us, you can reach the team directly at [email protected] or 608-257-6000. Either way, you’ll be talking with the planners who will run your event.

For large conventions and conferences, we recommend reaching out 12 months or more in advance, and earlier still if your dates fall on a UW graduation or a football weekend, when downtown Madison fills quickly. Smaller meetings and social events can often be arranged on much shorter timelines. If your date is coming up fast, ask away! Our team has a knack for making things work.

Room rental rates and food and beverage minimums vary with the space, date, and scope of your event, so we build each quote around your specific program instead of a one-size-fits-all rate card. Submit a Request for Proposal and our team will send along transparent

All food and beverage at the Concourse is prepared by our in-house culinary team, led by Executive Chef Charles Lazzareschi. Menus are tailored to your event, from plated banquets for a thousand guests to creative break-time refreshments. Guests can also enjoy CIRC, The Bar, and Starbucks right in the hotel between sessions.

Yes. Because every menu is prepared on site by our culinary team, we can plan for vegetarian, vegan, gluten-free, and allergy-aware meals alongside your main selections. Share your attendees’ needs with your event manager during menu planning and the kitchen will make sure every guest is served well, whether you’re feeding a board of eight or a banquet of a thousand.

Yes. The Concourse maintains an extensive in-house audio visual inventory, from microphones and projection to staging and lighting, with a full AV list available on our website. Our team of on-site experts works with you before and during your event to make sure every presentation goes off without a hitch. WiFi is available throughout the hotel and our event spaces, and our team can help scope connectivity for larger events.

Yes. Our on-site AV experts can equip your meeting space with the cameras, microphones, and connectivity needed to bring remote attendees into the room, and we’ll work with your production or streaming platform of choice. Let us know your preferred format when you submit the RFP and we’ll build the technical setup into your proposal.

We do, and with 373 guest rooms upstairs, your attendees can go from the meeting or event to their room by elevator. Discounted room blocks are available for groups, and your event manager will set up a simple reservation link for your attendees. For VIPs and speakers, consider the Governor’s Club executive level: 100 rooms with a private 12th-floor lounge overlooking the Capitol, with complimentary continental breakfast, hors d’oeuvres, desserts, and cocktails.

Yes, parking is available on site for meetings and events, and our team can help coordinate arrangements for your group. Whether they are daily commuters or overnight guests, we’ve got you covered. Share your expected attendance when you book and we’ll make arrival easy.

The Madison Concourse Hotel sits at 1 West Dayton Street in the heart of downtown Madison, one block from Capitol Square and steps from State Street. Dane County Regional Airport is less than 15 minutes away by car or our airport shuttle, and once your attendees arrive, they can walk to dozens of restaurants, shops, museums, and the Wisconsin State Capitol.

From your proposal through teardown, you’ll work with two dedicated members of our six-person Meetings & Events team, professionals whose tenure here is measured in decades, not months. They coordinate your room sets, catering, AV, and room block so you have two points of contact who know your event inside and out. It’s a big part of why Wisconsin Meetings readers have named us the Hotel with the Best Service and Best Conference Center.